Tag System

Tags are powerful labels that help you categorize and organize URLs within a group. Think of them as color-coded sticky notes that make it easy to identify, filter, and manage URLs based on their purpose, status, or priority.

What Are Tags?

Tags are custom labels with colors that you can attach to URLs. They provide visual organization and enable powerful filtering capabilities.

Key Features

• Visual identification: Color-coded badges make URLs easy to identify at a glance
• Filtering: Quickly show only URLs with specific tags
• Multiple tags: Apply multiple tags to a single URL (Pro: unlimited, Free: 2 tags)
• Persistent: Tags are saved with your URLs and included in exports

Common Tag Examples

• By Status: "To Review", "In Progress", "Done", "Approved"
• By Priority: "High Priority", "Medium", "Low", "Urgent"
• By Type: "Blog", "Product", "Landing Page", "404 Error"
• By Action: "Fix", "Update", "Delete", "Keep"
• By Client: "Client A", "Client B", "Internal"

Creating Tags

Create custom tags with meaningful names and colors.

Color Selection Tips

• Red: Urgent, errors, high priority, delete
• Orange: Warning, needs attention, medium priority
• Yellow: Pending, in progress, review needed
• Green: Complete, approved, success, keep
• Blue: Information, reference, low priority
• Purple: Special, featured, important

Tagging URLs

Apply tags to URLs to organize and categorize them.

Bulk Tagging

Tag multiple URLs at once for efficiency:

1. Select multiple URLs using checkboxes
2. Click "Bulk Actions" → "Add Tag"
3. Choose the tag to apply
4. All selected URLs receive the tag

Managing Tags

Edit, rename, or delete tags as your needs change.

Editing Tags

1. Go to the Groups tab
2. Find your tag in the tag list
3. Click the edit icon (✏️)
4. Change the name or color
5. Click "Save"

Note: Editing a tag updates it everywhere it's used. All URLs with this tag will show the new name and color.

Deleting Tags

1. Go to the Groups tab
2. Find your tag in the tag list
3. Click the delete icon (🗑️)
4. Confirm deletion

Removing Tags from URLs

To remove a tag from a specific URL:

1. Click the tag icon (🔖) next to the URL
2. Click the tag you want to remove (it will be deselected)
3. The tag badge disappears from the URL

Filtering by Tags

Use tags to quickly find and work with specific URLs.

Special Filter Options

• All Tags: Shows all URLs (default view)
• Untagged: Shows only URLs without any tags
• Specific Tag: Shows only URLs with that tag

Learn more about filtering in the Filtering & Searching guide.

Tag Workflows

Real-world examples of effective tag usage.

SEO Audit Workflow

1. Create tags: "404", "Redirect", "Slow", "Optimized"
2. Import URLs from Screaming Frog
3. Tag URLs based on issues found
4. Filter by "404" to fix broken links
5. Filter by "Slow" to optimize performance
6. Export "Optimized" URLs for client report

Content Review Workflow

1. Create tags: "Keep", "Update", "Delete", "Reviewed"
2. Add all content URLs
3. Review each URL and tag accordingly
4. Filter by "Untagged" to find unreviewed content
5. Filter by "Delete" to remove outdated content
6. Filter by "Update" to create action items

Research Workflow

1. Create tags: "Read", "To-Read", "Cited", "Reference"
2. Add research URLs as you find them
3. Tag new URLs as "To-Read"
4. After reading, change to "Read"
5. Tag cited sources as "Cited"
6. Filter by "Cited" when writing bibliography

Client Management Workflow

1. Create tags: "Approved", "Pending", "Revision", "Completed"
2. Add client project URLs
3. Tag based on approval status
4. Filter by "Pending" for follow-up
5. Filter by "Revision" for rework
6. Filter by "Completed" for invoicing

WordPress Workflow

1. Create tags: "Published", "Draft", "Scheduled", "Needs Images"
2. Get all post edit URLs
3. Tag based on post status
4. Filter by "Needs Images" to add media
5. Filter by "Draft" to complete posts
6. Bulk open "Scheduled" posts to review

Tag Limits

Understanding the limits helps you plan your tagging strategy.

Best Practices

Get the most out of the tag system:

✅ Do:

• Use clear, descriptive tag names
• Choose visually distinct colors
• Create a consistent tagging system
• Tag URLs as soon as you add them
• Use "Untagged" filter to find URLs needing tags
• Combine tags with filters for powerful workflows
• Document your tagging system for team members

❌ Don't:

• Create too many similar tags (keep it simple)
• Use vague tag names like "Tag1" or "Misc"
• Choose similar colors for different tags
• Delete tags without considering impact
• Leave URLs untagged in organized projects
• Change tag meanings mid-project

Troubleshooting

Can't Create More Tags

Possible causes:

• Reached the 2-tag limit (free version)

Solution: Upgrade to Pro for unlimited tags, or delete an existing tag to create a new one.

Tags Not Showing on URLs

Possible causes:

• Tags weren't saved properly
• Browser needs refresh
• Extension needs reload

Solution: Refresh the extension, re-apply tags, or restart your browser.

Lost Tags After Export/Import

Possible causes:

• Exported as CSV (doesn't include tags)
• Tags don't exist in target group

Solution: Always export as JSON to preserve tags. Create matching tags in the target group before importing.

What's Next?

Now that you understand tags, explore these related features: